Wednesday, May 15, 2013

City Council Timeline for Monday, May 13, 2013

Monday's Regular Session of Council wrapped up the majority of the Budget and Financial Plan for the year ahead. A meeting a mere 44 minutes in length, compared to the lengthier efforts of a few weeks ago which pushed the clock past the two hour mark a few times.

Monday's gathering in Council Chambers provided one more review as to what Council had decided on regarding their budget concerns, a number of more pedestrian items on variances and such and an announcement that the search for a new City Manager has come to an end.

Tied in with that announcement as the night moved on, were some tributes to the departing CFO Dan Rodin who will serve his last day with the City on Wednesday.

The timeline of all of the council the proceedings can be found in red below, tied in with the City Council video and audio feeds archived below.

Further information such as minutes and permanent placement in the  audio and video archives can be found as they are posted to the city Website.

Minutes from May 13, 2013 (when posted)

In Attendance May 13, 2013

Mayor Jack Mussallem-- Present
Councillor Anna Ashley-- Present 
Councillor Judy Carlick-Pearson-- Present
Councillor Gina Garon-- Present 
Councillor Nelson Kinney-- Present 
Councillor Jennifer Rice-- Present
Councillor Joy Thorkelson-- Present

Video Archive for May 13, 2013 
Audio Archive for May 13, 2013 

(0:00-3:00) The Adoption of a string of past minutes from the various council sessions over the last few weeks.

Petitions and Delegations

(3:00-3:30) Public Comment on the Stratification of the Inn on the Harbour
No one came forward to offer up public comment on the proposed stratification plan.

(3:30- 5:00) Report from City Planner of Variance request on Atlin Avenue
Recommendation that the permit proceed to public notification. Mr. Rodin outlined the nature of his report and recommendations. Council voted to send it to public notification.

(5:00-6:30) Mr. Rodin advised that the City's analog sound was not working for those viewing Council's proceedings on CityWest cable, the Mayor observes that since Mr. Golden (a regular council observer) was not speaking tonight, the home audience would not be missing anything.

Councillor Ashley advised that residents could access council's activities on the Internet through the website.

(6:30-8:00) Report from the Engineering Co-ordinator regarding an Encroachment Agreement on McBride Street.  Mr Rodin outlined the details on the situation and the Agreement that the city was looking at. With a recommendation that the city enter into the agreement. Council Ashley sought some clarification on the topic on the nature of the encroachment. Council adopted the motion.

(8:00-9:30) Report from the Approving Officer on the Stratification proposal for the Inn of the West Mr. Rodin outlined the nature of the proposal and with no members of public expressing opposition in Chambers earlier, the motion was adopted.

(9:30-12:30 ) Report from the Engineering Co-odinator on the Salmonberry Trading Company's request to change their market from Thursday's to Sunday. Mr. Rodin outlined the nature of their request and the reasoning behind it. Council adopted the motion to approve the change. The Mayor inquired as to whether the Society will also be available for Cruise Ship Thursdays, Mr. Rodin advised he believes they will be available on Thursday. Councillor Ashley inquired about the nature of the rules in place regarding clean up of the site on Sunday's, that will be part of the agreement. Council adopted the motion.

(12:30-16:00) Report from Engineering Co-ordinator on the McBride Street Mural. Mr. Rodin outline some background on the request to paint over an existing mural on McBride (near the Civic Centre). After some discussion on the project and inquiries as to what the mural might look like, Councillor's Garon, Carlick-Pearson and Rice offered up their thoughts on the proposed mural project. Council adopted the motion.

(16:00 - 20:30) Report from the Chief Financial Officer regarding the 2012 Audited Financial Statements. Mr. Rodin gave a review of the audited statement provided for Council. He outlined that the city ended the year with a small surplus, advising council that if they have any questions that the City's finance staff would be available to go over the statement with them. He called attention to the four key funds that the City uses for operations and explained some of the scheduling involved in the statements provided. He explained how it provides further information for Council on the financial aspects of the City's business. Council adopted the recommendation to accept the statement.

Councillor Ashley had one follow up question on the nature of leases payable and what it was regarding.

(20:30--21:00) Resolutions from the Closed Meeting of May 13th. Mr. Rodin advised that Council had appointed Mr. Robert Long as the new City Manager effective May 15th pursuant to the Community Charter.

(21:00 - 26:30)  Bylaws for Consideration. 2013 Five Year Financial Plan Bylaw 3331,2013
Mr Rodin outlined the variety of aspects of the City's proposed Financial bylaw. The 1.5 per cent tax increase, the expenditure savings with the agreement with the CUPE members and the draw down of the operating surplus by 523,000 dollars. He explained that until CUPE advises as to the amount of the savings that they can provide that aspect of the plan would be unknown. The Mayor advised as to some of the projects that have been budgeted from the Financial plan .Council then adopted the Bylaw.

Councillor Thorkelson sought clarification on the nature of percentage of revenue expectations.

(26:30-28:30) Bylaws for Consideration. 2013 Property Tax Bylaw 3332,2013
Mr. Rodin again offered up some review on the Bylaw in front of council. Advising that Council had recommended that the Tax rate be ammended to reflect councils wishes for a 1.5 per cent tax increase. He also explained the difference between the City's taxation and that of Regional District. The motion was adopted.

(28:30-29:00) Report on Outstanding Council Initiatives
Mr. Rodin had no items to relay to council.

(29:00- 32:30) Reports, Questions and Inquiries from members of Council

With Mr. Rodin ending his employment with the City on May 15th. Councillors Thorkelson, Ashley and Carlick-Pearson all reviewing some recent civic history and providing tributes to his time as the City's Financial Officer and Acting City Manager, particularly through the most recent difficulties that Council faced.

(32:30-- 44:40) The Mayors Report

The Mayor advised that the Spring Clean up is underway and that City residents can make use of tokens found on page six of the phonebook for free landfill tipping.

He relayed the increase of passengers of 5 per cent from March of 2012 to March 2013 for the Prince Rupert Airport.

He outlined details of a conference he attended regarding the Transportation Advisory Council.

He participated in the National Aboriginal Business conference in Prince Rupert. He recounted some of the announcements made at that conference.

He met with representatives of the BG group who will hold a public consultation with North Coast residents to outline their project.

The Mayor attended Western Transportation Council's business meeting and provided an update on pending projects that the Port of Prince Rupert has in the region.

He attended the British Columbia Mayor's caucus biennial meeting. Outlining the topics of discussion and some of the priorities that the caucus will be acting on in the future.

He attended a Northwest Canada Cruise event and outlined the topics of discussion from that session.

He participated in the North Central Government Association sessions in Quesnel, in attendance with him there with him were Councillors Ashley and Kinney. He outlined the nature of those discussions the conference.

He attended the 50th celebrations for the Prince Rupert Lions Club and explained what that group is all about.

He then provided a further review of passenger levels of the Prince Rupert airport from year to year.

He and Councillor Rice went to Port Edward to attend an appreciation ceremony honouring the Mayor Dave MacDonald.

He advised that the City has received some donations towards the upcoming Snowbirds show, advising city residents how they too can donate to the planned festivities.

The Mayor then took time at the end of the session to pay his own tributes to the work of the City's departing Chief Financial Officer, outlining some of the highlights of his work on behalf of the city.

Mr. Rodin thanked the Mayor and made some parting comments of his own on the nature of public service in Prince Rupert.

And with that tribute complete, he called the session to adjourn.

You can access the City Council Review page for May 13th here, where a number of items regarding the council session, including media coverage of it can be found.

As always, consult with the official minutes from the City, when posted to the website for further review.

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